WITH ELSEVIER: TYPING YOUR BOOK
out your copy on good quality paper of A4 size (297
´ 210 mm) and supply at least two copies (retaining
a copy for yourself). Use a good quality printer.
one size of paper throughout and print on only one side
of each sheet.
printout should be double spaced without word breaks,
allowing generous margins. As detailed above, do not
justify the right-hand margin, leave a consistently
large space between paragraphs and do not indent the
first line of new paragraphs.
should be numbered per chapter (not serially throughout)
in the order in which they are to appear with the table
number and heading above the table.
Tables should be keyed double spaced.
using vertical rules and do not use ditto marks.
all subheadings left and use an initial capital for
the first word only (apart from proper nouns).
you cannot use Word and our template, you can significantly
streamline the editorial process by indicating the subheading
hierarchy. Insert a letter within square brackets immediately
before each heading, i.e. to indicate the first level
heading, to indicate the second level heading, to indicate
the third level heading, etc. Key the square bracket
code closed up to the heading without a word space between
the code and the heading, e.g.
First level heading
that chapter titles should not be designated ‘A’
headings. This description is reserved for the principal
subheadings within a chapter.
Subheadings should be keyed as separate lines of text
with an extra line space above and below.
headings should be titled and numbered. Use an initial
capital for each main word in the title (e.g. Part One
Theory and Practice).
headings should be titled and numbered. Use arabic numerals
without full points. Use an initial capital for the
first word (or any proper nouns) only (e.g. 1 First
The typographical style and arrangement of the headings
will be decided by your production controller when the
copy is prepared for the typesetter.
and italic within the text
It is sometimes helpful to the reader for certain text items
to be given presentational emphasis (e.g. an important term
or concept at the point of its definition or explanation).
Your commissioning editor will be able to advise on whether
this is appropriate for your book.
Please avoid footnotes. Usually it is possible to incorporate
them into the text. Where they cannot be avoided they should
be numbered with superior (raised) figures starting afresh
in each chapter. The notes themselves should be keyed at
the end of each chapter, numbered to match the footnote
numbers appearing within the text.
Cross-references within the text cannot normally be inserted
until page proofs are available, and to avoid expensive
work at that stage their use should be kept to the absolute
minimum. Where they are unavoidable, space must be left
for them and they should be indicated in the script as ‘(see
All quoted extracts should be carefully transcribed. It
is essential that the original punctuation and spelling
of the extract to be quoted are preserved. Errors of any
kind within a quoted passage should not be corrected but
Adopt arabic numbering (1, 2, 3) going to (a), (b), (c)
for subdivisions of points and lower case Roman numerals
(i), (ii), (iii) for further subdivisions.
References should always follow a consistent style. They
can follow the text matter of each chapter or appear at
the end of the book before the index.
name and date (Harvard) system is preferred to the numerical
system. If it is customary in your discipline to use the
numbered reference system please consult your commissioning
editor before you start writing.
check very carefully that all references cited in the text
appear in the reference list and vice versa, and that names
and dates are the same in the text and in the list of references.
the Harvard system the text reference is given as ‘King
(1998)’ or ‘(King, 1998)’ depending on
the context and the references are listed alphabetically
at the end of the text.
the numbered reference system the references are numbered
according to their order of appearance in the text. The
references in the reference list should appear in the same
numerical sequence and will thus be non-alphabetical. Our
house style is to use superior numbers rather than square
brackets for reference numbers if the numbered reference
system is being used.
reference list should give the names and initials of all
authors unless there are more than four, in which case only
the first three should be given followed by et al.
observations’ and ‘personal communications’
may not be used as references, although references to written,
not verbal, communications may be inserted in parentheses
in the text. Typescripts accepted but not yet published
may be included in the reference list, followed by ‘in
press’ in parentheses.
do not usually require the place of publication to be given
in references but if you choose to include it please be
consistent and adopt the following style: King, A. B. (1990).
Title of Book. Oxford: Butterworth-Heinemann.
with a personal author:
A. B. (1998). Title of Book. Butterworth-Heinemann.
A. B. (1998). Title of article. Br. J. Surg., 25,
A. B. and Cook, A. B. (1998). Title of chapter. In
Title of Book (A. B. Frazer, ed.) pp. 175–8,
of Health (1998). Publication title. HMSO.
of the report (Jones Report, 1998). HMSO.
A. B. (1998). Title of article. Newspaper title, 3
August, p. 17.